PPMP 20013 Project Management : Solution Essays

Question:

Week 5: Manage the project requirements and change processes.

Reading samples

Learning outcomes of the unit

Learnings from your weekly study, experience, this and prior unit readings and assignments

Supporting documentation including any prior learning

Mandatory Readings

·         Smith Chapters 8, 9, 10;

·         QLD Dept. Transport and Main Roads. 2017. Project cost estimating manual;

 

Optional Readings

·         AS/NZS ISO/IEC 15288:2015 Systems and software engineering;

 

Case Study

·         BMD Constructions has a unique capability and portfolio of projects

·         Brisbane Airport Corporation’s New Parallel Runway

1.       Review using clear terminology the key areas and processes of project, program and portfolio management practices as applies to asset rich organisations.

The objective of this week’s topic is to think about project requirements and change processes.  Once a project is being executed then any changes from the planned baseline needs to go through a change process. Large asset owners hate changes!  Their carefully laid plans and budgets might be compromised.  Production might be impacted.  But catering for change is an essential element   of project management.  Changes might occur because the planning either could not or did not occur properly.  Changes might occur for unforeseen circumstances, such as weather events, or marketplace changes.  So how to the large asset owners handle changes?

·         N.J. Smith Chapters 8, 9 and 10 discusses Programme Management, Planning and Project Control using EVM.  I’m sure you covered these topics in other units?  But are there any additional insights that you might gain from Smith.  Chapter 8 discusses Programme Management (programme is the British spelling of Program).  Section 8.1 is about Strategic management, managing change and programme management.  Read this section carefully and then use it as the basis for the remainder of your reflection.

·         You also may find the thoughts and web information found on the QLD Transport and Main Roads web site a useful insight to how a large asset owner practices project management and change.

·         What additional insights do the optional reading and the case study links provide?

 

In this portfolio please reflect on the readings (1st column) and the learning outcome (2nd column).  Ask yourself in what way does the readings provide insights into the learning outcome?  Maybe they don’t!  What are your thoughts?

 

Are there other insights that you can make from other units that you have studied?  Or your work and life experience?

PPMP20013 Unit Profile

PPMP20013 Moodle Web site

Have you any insights you can add from other units you have studies or readings you’ve made?

 

 

 

 

 

 

 

Mandatory Readings

·         Smith Chapters 8, 9, 10;

·         QLD Dept. Transport and Main Roads. 2017. Project cost estimating manual;

 

Optional Readings

·         AS/NZS ISO/IEC 15288:2015 Systems and software engineering;

 

Case Study

·         BMD Constructions has a unique capability and portfolio of projects

·         Brisbane Airport Corporation’s New Parallel Runway

2.       Discuss the relevance of tools and techniques for investigating and describing project process related to developing new workings, facilities, equipment, plant and processes for justifying, designing, developing, or maintaining existing facilities and equipment within the context of their technological and asset lifecycle status.

The objective of this week’s topic is to think about project requirements and change processes.  Once a project is being executed then any changes from the planned baseline needs to go through a change process. Large asset owners hate changes!  Their carefully laid plans and budgets might be compromised.  Production might be impacted.  But catering for change is an essential element   of project management.  Changes might occur because the planning either could not or did not occur properly.  Changes might occur for unforeseen circumstances, such as weather events, or marketplace changes.  So how to the large asset owners handle changes?

·         N.J. Smith Chapters 8, 9 and 10 discusses Programme Management, Planning and Project Control using EVM.  I’m sure you covered these topics in other units?  But are there any additional insights that you might gain from Smith.  Chapter 8 discusses Programme Management (programme is the British spelling of Program).  Section 8.1 is about Strategic management, managing change and programme management.  Read this section carefully and then use it as the basis for the remainder of your reflection.

·         You also may find the thoughts and web information found on the QLD Transport and Main Roads web site a useful insight to how a large asset owner practices project management and change.

·         What additional insights do the optional reading and the case study links provide?

 

In this portfolio please reflect on the readings (1st column) and the learning outcome (2nd column).  Ask yourself in what way does the readings provide insights into the learning outcome?  Maybe they don’t!  What are your thoughts?

 

Are there other insights that you can make from other units that you have studied?  Or your work and life experience?

PPMP20013 Unit Profile

PPMP20013 Moodle Web site

Have you any insights you can add from other units you have studies or readings you’ve made?

 

 

 

 

 

 

 

Mandatory Readings

·         Smith Chapters 8, 9, 10;

·         QLD Dept. Transport and Main Roads. 2017. Project cost estimating manual;

 

Optional Readings

·         AS/NZS ISO/IEC 15288:2015 Systems and software engineering;

 

Case Study

·         BMD Constructions has a unique capability and portfolio of projects

·         Brisbane Airport Corporation’s New Parallel Runway

3.       Present and interpret major processes that are based on sound policy, information, and research that enable project justification, tenders, contracts, and selection criteria to occur in an asset rich organisation.

The objective of this week’s topic is to think about project requirements and change processes.  Once a project is being executed then any changes from the planned baseline needs to go through a change process. Large asset owners hate changes!  Their carefully laid plans and budgets might be compromised.  Production might be impacted.  But catering for change is an essential element   of project management.  Changes might occur because the planning either could not or did not occur properly.  Changes might occur for unforeseen circumstances, such as weather events, or marketplace changes.  So how to the large asset owners handle changes?

·         N.J. Smith Chapters 8, 9 and 10 discusses Programme Management, Planning and Project Control using EVM.  I’m sure you covered these topics in other units?  But are there any additional insights that you might gain from Smith.  Chapter 8 discusses Programme Management (programme is the British spelling of Program).  Section 8.1 is about Strategic management, managing change and programme management.  Read this section carefully and then use it as the basis for the remainder of your reflection.

·         You also may find the thoughts and web information found on the QLD Transport and Main Roads web site a useful insight to how a large asset owner practices project management and change.

·         What additional insights do the optional reading and the case study links provide?

 

In this portfolio please reflect on the readings (1st column) and the learning outcome (2nd column).  Ask yourself in what way does the readings provide insights into the learning outcome?  Maybe they don’t!  What are your thoughts?

 

Are there other insights that you can make from other units that you have studied?  Or your work and life experience?

PPMP20013 Unit Profile

PPMP20013 Moodle Web site

Have you any insights you can add from other units you have studies or readings you’ve made?

 

 

 

 

 

 

 

Mandatory Readings

·         Smith Chapters 8, 9, 10;

·         QLD Dept. Transport and Main Roads. 2017. Project cost estimating manual;

 

Optional Readings

·         AS/NZS ISO/IEC 15288:2015 Systems and software engineering;

 

Case Study

·         BMD Constructions has a unique capability and portfolio of projects

·         Brisbane Airport Corporation’s New Parallel Runway

4.       Critically analyse management strategies and operational activities from a broad perspective to ensure safety and quality, to avoid overruns or rework, to manage variations and claims, and to make decisions to discontinue or close projects.

The objective of this week’s topic is to think about project requirements and change processes.  Once a project is being executed then any changes from the planned baseline needs to go through a change process. Large asset owners hate changes!  Their carefully laid plans and budgets might be compromised.  Production might be impacted.  But catering for change is an essential element   of project management.  Changes might occur because the planning either could not or did not occur properly.  Changes might occur for unforeseen circumstances, such as weather events, or marketplace changes.  So how to the large asset owners handle changes?

·         N.J. Smith Chapters 8, 9 and 10 discusses Programme Management, Planning and Project Control using EVM.  I’m sure you covered these topics in other units?  But are there any additional insights that you might gain from Smith.  Chapter 8 discusses Programme Management (programme is the British spelling of Program).  Section 8.1 is about Strategic management, managing change and programme management.  Read this section carefully and then use it as the basis for the remainder of your reflection.

·         You also may find the thoughts and web information found on the QLD Transport and Main Roads web site a useful insight to how a large asset owner practices project management and change.

·         What additional insights do the optional reading and the case study links provide?

 

In this portfolio please reflect on the readings (1st column) and the learning outcome (2nd column).  Ask yourself in what way does the readings provide insights into the learning outcome?  Maybe they don’t!  What are your thoughts?

 

Are there other insights that you can make from other units that you have studied?  Or your work and life experience?

PPMP20013 Unit Profile

PPMP20013 Moodle Web site

Have you any insights you can add from other units you have studies or readings you’ve made?

 

 

 

 

 

 

 

Mandatory Readings

·         Smith Chapters 8, 9, 10;

·         QLD Dept. Transport and Main Roads. 2017. Project cost estimating manual;

 

Optional Readings

·         AS/NZS ISO/IEC 15288:2015 Systems and software engineering;

 

Case Study

·         BMD Constructions has a unique capability and portfolio of projects

·         Brisbane Airport Corporation’s New Parallel Runway

5.       Demonstrate an effective, professional level of teamwork and communication and support collaborative peer group learning.

The objective of this week’s topic is to think about project requirements and change processes.  Once a project is being executed then any changes from the planned baseline needs to go through a change process. Large asset owners hate changes!  Their carefully laid plans and budgets might be compromised.  Production might be impacted.  But catering for change is an essential element   of project management.  Changes might occur because the planning either could not or did not occur properly.  Changes might occur for unforeseen circumstances, such as weather events, or marketplace changes.  So how to the large asset owners handle changes?

·         N.J. Smith Chapters 8, 9 and 10 discusses Programme Management, Planning and Project Control using EVM.  I’m sure you covered these topics in other units?  But are there any additional insights that you might gain from Smith.  Chapter 8 discusses Programme Management (programme is the British spelling of Program).  Section 8.1 is about Strategic management, managing change and programme management.  Read this section carefully and then use it as the basis for the remainder of your reflection.

·         You also may find the thoughts and web information found on the QLD Transport and Main Roads web site a useful insight to how a large asset owner practices project management and change.

·         What additional insights do the optional reading and the case study links provide?

 

In this portfolio please reflect on the readings (1st column) and the learning outcome (2nd column).  Ask yourself in what way does the readings provide insights into the learning outcome?  Maybe they don’t!  What are your thoughts?

 

Are there other insights that you can make from other units that you have studied?  Or your work and life experience?

PPMP20013 Unit Profile

PPMP20013 Moodle Web site

Have you any insights you can add from other units you have studies or readings you’ve made?

 

 

 

 

 

 

 

 

 

Answer:

Week 5: Manage the Project Requirements & Change Processes    

Reading samples

Learning outcomes of the unit

Learnings from your weekly study, experience, this and prior unit readings and assignments

Supporting documentation including any prior learning

Mandatory Readings

·         Smith Chapters 8, 9, & 10

·         QLD Dept. Transport and Main Roads. 2017. Project cost estimating manual

·         AS 4915-2002 Project management – General conditions

 

Optional Readings

Following Websites

·         Australian Commonwealth Government Procurement Rules

·         Victorian Government Procurement Rules

·         WA Government Procurement Rules

·         NSW Government Procurement Rules

·         QLD Government Procurement Transformation

Planning is one of the most important tasks in the timeline of a project. The resources, such as programmers must be active throughout the project life cycle. These programmers have a significant role and importance in the contractual stages and phases of a project along with the determination of feasibility. 

The information on the project costs and the variance levels can be obtained with the aid of influence curve. Influence is made up of the revisions done in a project along with the uncertainties; time lost, specific handling of the issues, and further costs. Gap analysis techniques, such as Earned Value Analysis is carried out to identify the areas not performing well and the ones that may need management intervention.

Ahimbisibwe, A., Muhwezi, M., & Nangoli, S. (2012). Outsourced contracts, buyer-supplier trust, supplier opportunistic behavior and supplier performance in ugandan public procuring and disposing entities (PDEs). Journal Of Public Procurement, 12(4), 435-470. https://dx.doi.org/10.1108/jopp-12-04-2012-b001

 

Budgeting is one of the primary activities and shall be controlled since the initial stages. It shall be performed with the aid of bar graphs and other charts. The network analysis may be done through precedence diagram or arrow diagrams. Change management can be efficiently carried out through the use of precedence diagrams.

Control reports must be prepared to keep track of the project deviations and standards. The level of adherence to the customer specifications and business case shall be included in these reports along with the other terms of agreement.

Girth, A. (2014). Strengthening Contract Management Capacity to Ensure Accountability. Journal Of Public Administration Research And Theory, 24(3), 795-799. https://dx.doi.org/10.1093/jopart/mut055

 

 

 

 

 

 

 

Resources engaged with the project shall be tracked and updated at a regular basis. Precedence networking shall be used in the process of resource allocation and balancing. The network must be constantly tracked and updated with the latest resourcing details.

Change management in the projects and in the business organizations can be carried out through the automated systems and applications that have been specifically designed for this purpose.

Mamavi, O., Meier, O., & Zerbib, R. (2017). How do strategic networks influence awarding contract? Evidence from French public procurement. International Journal Of Public Sector Management, 30(4), 357-369. https://dx.doi.org/10.1108/ijpsm-05-2016-0091

 

 

 

 

 

 

 

 

Project controlling activities shall be based on the estimated project values that are calculated during initial planning stages. The main resource that shall be responsible and accountable for controlling the project shall be the Project Manager.

There is a specific process that has been defined for change management in the projects. Different project management methodologies have different mechanisms for this process. The usual approach comprises of certain phases in a linear sequential order for the management of the changes. These include planning, management & control, and closure.

 

 

 

 

 

 

The difference in the actual and estimated values may be obtained through variance analysis on the aspects of cost, scope, and schedule. The performance indexes in these three areas may also be used and calculated to understand the level of variance.

Effective communication and risk management are also the approaches that assist the business organizations to effectively handle the changes. It is because the organizations are aware and prepared of the circumstances in advance. The managers and resources have the readiness to accept the changes that may come up and also have the set of adequate guidelines that may be used for the purpose of managing the changes and modifications. There shall also be change requests with a fixed template that shall be used for change initiation and its tracking.

Rasheli, G. (2016). Procurement contract management in the local government authorities (LGAs) in Tanzania. International Journal Of Public Sector Management, 29(6), 545-564. https://dx.doi.org/10.1108/ijpsm-10-2015-0173

 

 

 

 

 

 

References 

 

Ahimbisibwe, A., Muhwezi, M., & Nangoli, S. (2012). Outsourced contracts, buyer-supplier trust, supplier opportunistic behavior and supplier performance in ugandan public procuring and disposing entities (PDEs). Journal Of Public Procurement, 12(4), 435-470.-12-04-2012-b001

Girth, A. (2014). Strengthening Contract Management Capacity to Ensure Accountability. Journal Of Public Administration Research And Theory, 24(3), 795-799.

Mamavi, O., Meier, O., & Zerbib, R. (2017). How do strategic networks influence awarding contract? Evidence from French public procurement. International Journal Of Public Sector Management, 30(4), 357-369.

Rasheli, G. (2016). Procurement contract management in the local government authorities (LGAs) in Tanzania. International Journal Of Public Sector Management, 29(6), 545-564.10-2015-0173

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